Work doesn’t happen in a vacuum. Remember: This is your critical time to encourage alignment around your vision. ... about expensing them, we need to save our budget for team building. You need great team meeting ideas because team meetings are a basic building block of work today. It could be as simple as sharing what you did last weekend, but starting here will really set the tone for the rest of your meeting. This is where the team meeting comes in. These five virtual team building activities are just a small fraction of the hundreds of possible meeting games out there, but they’re ones that are easily adapted to fit into your regular meetings. Some individuals will tend to dominate a discussion and some will tend to remain quiet. Rock, paper, scissors Make team discussions benefit from each person’s contributions. The act of planning the agenda helps to focus and identify the priority topics for the meeting. Or we have someone share a ‘teach-in’ on something that would be helpful for us all to learn (e.g. Providing support for everyone’s contribution and ideas will help to get the best thinking out in front of the group. Give a 1 time quick and clear instruction, already pre-meeting or at the very start of the meeting, and then let attendees interview each other about their idea for work [e.g. Live meeting time is best used for analysis, debate, and decision making. A regular interval for meetings is good, but it is crucial that you make good strategic use of each of those gatherings. Making sure that meeting preparation is distributed helps reinforce the sense of team effort required to get work done. Team Building 16 Ideas for Creating a Stronger Team and Better Culture The 'perks' that matter most are those that get your team to bond in unexpected ways. Team building retreats can be an incredibly powerful way to increase your workforce's camaraderie, develop more productive relationships and improve levels of communication and cooperation. Start your LT meeting sharing something about yourself with the group. Adjusting the agenda for the matters at hand demonstrates the level of thoughtfulness and preparation that you expect from everyone. And it’s crucial that you do this because your team meetings are the primary place where you and your team establish an ethos, a culture, and a shared vision of what you can accomplish together. All-team meetings are most ideal for sharing vision. As a leader, the way you run these meetings determines a lot about how well your team will perform. Next, make sure that anyone ins’t just sitting idle for an entire meeting. To do that, they must be structured and purposeful. These 10 team building activities will have your company well on its way to building a team of peers that work … — We covers any/all actions that were agreed to and any deadlines. I Spy. The 3 Ways Leaders Can Influence Company Culture. My mission in life is to help people become happier at work. Don’t be afraid to say what you really think. That being said, there's tons of reasons to prioritize team-building among your remote workers. From a team building perspective it becomes more interesting if employees pitch each others ideas. You’ll notice the similarities here: Both focus on sharing the overall vision with the team, and in fostering alignment. My mission here at Work Smarter Stress Less is to help you to achieve new levels of success and satisfaction through small changes that make a big difference. More importantly, setting a recurring schedule signals a level of importance to everyone on the team — establishing a forum for regular, live, face-to-face communication. Pick any of the more strategic meetings with your staff. In most groups this must be actively managed. These are not a good use of group meeting time. Nothing happens in isolation in today’s hyper-connected world. Any time the meeting format begins to feel stale, be sure to switch it up. The leader of the meeting doesn’t know everything, can’t make great decisions on his or her own, and needs the perspectives and input of others to inform future direction. They are a shared touchstone for what is going on. Surely, this is intuitive, but it’s interesting how research shows this to be true. Don’t go crazy and don’t dwell on the negative, but don’t be afraid to get into the too often unspoken stuff that matters. 1. Then, go through the numbers. Shift the format to accommodate the work at hand. Pick a theme. (When we asked through Know Your Team, “Do you know what your teammates are working on and how their work is going?” 83% of people said “Yes,” asked 183 people across 17 companies). You can make up a problem to have fun and encourage creative thinking and team building, or ask team members to tackle a real problem that the company faces. Make Your Materials More Interesting – Research has found that visuals in meetings can increase engagement by as much as 94% and can even help stimulate attention, retention of information, and interaction among participants. the number one thing that motivates each of us at work is a sense of progress. So don’t use all-team meeting purely as a status update. Once you have some of the above organizational ideas working, you can work to evolve your leadership style in the meetings. Keeping meetings operating in these areas will make for a more dynamic and productive discussion and will create much higher levels of team engagement. Yet here at Know Your Team, we’ve always been skeptical of the monthly or weekly team meeting. If you can cultivate a shared sense of ownership and a culture of cooperation, you and your team will be well on your way to accomplishing more. — Each month we take time for someone to present a particular client problem that they could use the collective brainpower of our team on and we brainstorm and provide input. Of course, it’s important that you consistently follow through on those actions. This includes the date and time and the place where the meeting will take place. Ultimately, a team performs well if it is aligned. Given this, at Know Your Team , we put a lot of thought (over four years worth of research and fine-tuning!) You have opinions and ideas like everyone else. A peek into each other’s homes. Here is a list of virtual fundraising ideas. Establishing a predictable pattern for your meetings can make it easy and comfortable for everyone on the team to participate. In the Watercooler, managers offered these suggestions for what can be talked about, as related to vision: What’s most important is to not make these meetings a progress update. The stuff that can really inform what’s happened to date and what strategies will work going forward. Team building games are a fun and creative way to get your team connecting and working together. Becoming a better manager starts here with, Ultimately, a team performs well if it is aligned, Close the loop: The critical principle of good leadership. A well-balanced discussion is going to move team goals forward faster and more effectively. One way to lead effectively is to participate in the meeting in the manner you expect from everyone else. Make some part of the meeting unpredictable and surprising from time to time in order to inject fresh energy into the meeting. 1. Once we’re done we typically take some time 1.5/2 hours for an ‘opt-in’ non-mandatory ‘hang time’. Different team members need to play different roles at different times. A good plan will lead to a clear set of preparation requirements. small changes can keep meetings fresh too. Grab your free full color handy one-page summary of the 8 team meeting ideas in this post for handy reference. And then it is repeated out of habit. Too often, however, team meetings fall into a rut. Turn this sad... 2) Word of the day. If you want others to tell you what they really think, then you should be prepared to share in the same way. All too often, we forget the contribution we make to our work and need a gentle reminder from either ourselves or from others that we are actually good at what we do, and this activity is the perfect way to remind everyone! Your team members might not all work in the same office. In particular, vision is what leaders should be most focused on sharing. Celebrate the small wins too. Client update (20 min.) Provide “Just in Time” Training. But before answering it, let’s take a step back to define the purpose of an effective team meeting — and why we here at Know Your Team decided to introduce them. And that’s what will bring about the most spectacular results. compelling communications, understanding finance better, book reviews, etc. The important thing is to continually find ways to demonstrate that the team is making progress. Next, fix perhaps the biggest meeting killer of them all: mundane updates. Bear with me here. If you are generating ideas to help shape future plans, what should each attendee be expected to bring to the session? Our survey respondents said the vision is #1 piece of information a manager should be sharing (45% of people said this). Too often, however, team meetings fall into a rut. It’s particularly important to stay on top of this as team meeting topics shift over time. To get excited about opportunities. Each of those milestones becomes a concrete sign of progress and an important signal to everyone on the team. Establishing a pattern helps to build a habit for everyone on the team, which helps to create and maintain momentum. Once a plan is made, stick to it. Identify the Strengths & Opportunities. Virtual team building activities can be an effective way to build community online, and a great way to make virtual meetings fun. The dynamics can shift dramatically as the topics change. If you’re striving for more alignment in your team, the Heartbeat Tool in Know Your Team will be incredibly useful to you. Something as simple as ending a meeting early when all the objectives have been met or bringing snacks or sharing a thank you note from a happy customer helps mix things up and generates positive energy. You probably know that establishing a shared vision, clear goals, and high expectations are crucial to developing teamwork. 1. And the key to building trust within your team is to ask questions that help everyone get to know each other. Ultimately, a team performs well if it is aligned. 3. Additionally, we are giving away our Guide to Managing Remote Teams – 60+ pages completely for free. Your information will *never* be shared or sold to a 3rd party. Get lunch, grab coffee with someone, etc. Successful team meetings avoid this wherever possible. Your email address will not be published. You need to show that you need help as a leader, that you need real thought and real contributions. Give it a shot today. Don’t squander it. Encourage participation by adopting an open tone, being supportive, and directly soliciting input from individuals. Use meetings to encourage employees to work in teams to practice problem solving. Once you have set the agenda and decided on the most appropriate format for your next gathering, the content needs to be developed. 2. If you are reviewing some aspect of the project, who is preparing the summary presentation and analysis and what format will it take? Whatever you decide to put on your team meeting agenda, make sure you’re not doing them just to check the box. It can be anything, from Harry Potter to Christmas. The last thing you want is people to approach the meeting by trying to guess what the “right” answer is that the leader wants. A: Some virtual team building challenges include unreliable technology, the absence of physical and social interactions, difficulty scheduling meetings across time zones, a lack of engagement and participation, and the false assumption that virtual events can be planned and executed the same way as in-person events. If you're looking for a way to build your team quickly and effectively as part of your regular meetings and training sessions, these team builder icebreaker questions are a good fit. 15 Creative Zoom Meeting Ideas for Team Building Themed Days. Specifically, an effective team meeting can help you get aligned on several areas of the business: Of all these areas to ideally get aligned around, there is one — more than the rest — that an effective team meeting should focus on…. It doesn’t necessarily have to be the meeting leader, but the meeting leader is always responsible to make sure that preparation happens. Typically I present, and then we have discussion. And then it … I agree with the points in this article as I think teams must spend time together to celebrate, inform, and plan next steps. Besides offering up a fun and creative alternative to bonding over happy hour (which can make people who don’t drink feel left out), team-building activities Whether it is a sales agenda or a team building agenda, it is always important to make sure that they are detailed and prepared. And the second, is, after talking with tens of CEOs, surveying hundreds of managers, and pulling insights from 1,000+ managers in our Watercooler leadership community, I recognize how powerful a tool a team meeting can be. If you are going to run a discussion, what are the key questions that must be answered? Instructions for all activities below. This will allow you to build these relationships. A routine is established, often without much thought. When meetings go off in too many different directions, none of the destinations they’re trying to reach are well-served. Surely, this is intuitive, but it’s interesting how research shows this to be true. If the team leader sets this tone, it will become adopted by the group and real, meaningful input can be gained from everyone. What should you ask a new employee in a first one-on-one meeting? While it’s important to let everyone know what is going on, it’s better to find another outlet for this information whenever possible. Each meeting must be run with intent. According to a survey of 355 managers and employees we conducted in the fall of 2018, we found that the most important information that they believed should be shared in a team is a vision (50% of people said this). One feedback, when I read the title, I was confused if you meant staff meeting or an all hands meeting. Exactly how should you be talking about your team’s vision? They are important and can make for a good opportunity for some light-hearted fun by over-celebrating small things or giving out silly prizes or making up goofy award names. stablishing a pattern helps to build a habit for everyone on the team, which helps to create and maintain momentum. Positive statements are a quick team building activity that promotes cooperation. And so, the question, “What do you put on your team meeting agenda?” has become ripe for me. Skill development in planning, … This team building activity is a simple way to get each and every member in the team to see the best in themselves and in others… and that’s exactly why we love it. Following are 8 specific ideas for how you can run great team meetings and cultivate the type of teamwork that makes great things possible. For especially long meetings, IACC makes sure to keep breaks both rejuvenating and focused with variety of tasks and games that require team collaboration. And make sure it is clear that free flowing opinions and political insights should be discussed only to improve productivity and results, not as a gossip session. One great way to emphasize a sense of progress is to celebrate wins. You can check out this comprehensive list we compiled of The 164 Best Team Building Questions and Icebreakers for Meetings. Showing vulnerability is one of the best ways to lead by example, and to show that it is a balance of talents and input that will lead to the best solutions. As a result, for our own all-team meeting at Know Your Team, here’s what we’re putting on our upcoming team meeting agenda for next Friday: Similarly, here’s another team meeting agenda shared from another Watercooler member in our online leadership community: Positive chat (15 min.) List of Zoom team building ideas. — We cover how we are progressing on our main client work, any issues they’re facing that we need to be aware of, etc. Team meetings should be a valuable use of time for everyone involved. Don’t ignore that. You can avoid the rut and build more dynamic capabilities into your team meeting structure using the ideas shared in this post, whether you are leading your regular team, a special project team, or a cross-departmental team. In this first installment, we’ll take a look at 10 highly effective and fun team building activities designed to improve communication and problem solving skills. The “why” behind the actions in each functional area and how they relate to the larger team and company goals, Team-wide retrospective on what’s been working, what’s not, Mission, vision, and values and give examples of how a specific value impacts an every-day decision (sometimes this is a discussion, sometimes it’s a presentation). Team Building – in the sense of how the work gets done and how each person has to be accountable and have the necessary authority to complete their work while understanding that a larger goal/process needs to be focused on by the team. You’re not bringing the group together to tell them what to do, you’re bringing the group together for collective analysis and decision making. Teamwork begins in team meetings and continues on through individual activities. What are the two things you’re trying to achieve as a business? Team meetings are where you come together to discuss problems. To get the best results you want everyone to contribute ideas and insights. Standing items - items that are always on the agenda of a regular meeting - Take attendance - Approve prior meeting’s minutes - Team status updates - Etc. Bringing all of these team meeting ideas together will help you lead your team to the best outcomes, and in an enjoyable way. What may not be so obvious are the best ways to do this, particularly in your team meetings. into crafting get-to-know-you questions that would be as non-cheesy as possible and elicit meaningful and memorable responses from the team. 2. Meeting preparation can include writing and reading updates so that everyone comes in ready to use the time together more productively. Ask each member of your team to finish the sentence “my vision of a positive team is…”. that will make a difference. Building a team is tough enough, but virtual team building can be even more challenging; here are 15 pretty good ideas to help you bridge the distance among your teammates, make you all more effective, and maybe have a little fun in the process. Finally, recognize that the number one thing that motivates each of us at work is a sense of progress. This list highlights all of the main benefits. You should share them and prepare to be contested or corrected just like everyone else. Say hi to me on Twitter at @clairejlew. Get our latest insights on leadership, as they're released, directly from our CEO Claire Lew. Nothing happens in isolation in today’s hyper-connected world. — We go over only our key metrics here. Making sure that things move forward is going to give the team that much needed sense of progress, which fuels motivation and enthusiasm. Ask for Input on the Agenda Although it’s the manager’s primary responsibility to develop the agenda, team members can be invited to contribute agenda items. But as a community of managers, having a common vocabulary could help communication. This may be one of your most important jobs as a leader. ), Action (5 min.) CEO of Know Your Team. This article lays out a structure for building an effective agenda for your next team meeting. Build trust over time as the group bonds in a “safe haven” of sorts for discussing these more sensitive aspects of work. You can quickly grab a free full color handy one-page summary of the 8 team meeting ideas in this post right here. Other small changes can keep meetings fresh too. Asking “what do you think?” Saying “I don’t know,” “I’m not sure,” or “How should we approach this?” can be some of the best ways you can show real leadership. I know there are no standards on meetings names. I know it sounds preposterous to just be starting to run regular team meetings in our company, given that if you were to peek at the calendar of any working person, “Team Meeting” would likely be the most frequently slotted event. Reinforce and Celebrate the Strengths. Respecting everyone’s time by eliminating time-wasting status updates and the like will help to keep everyone on their toes. Required fields are marked *, Align your team with our Heartbeat Check-in ❤️. You need great team meeting ideas because team meetings are a basic building block of work today. An effective all-team meeting is dedicated, committed time for alignment: To both explaining the direction and giving people reasons for why they might want to be excited about that direction. It is hard to have a video call go without someone’s screen freezing in an awkward position. Be intentional about how you organize and orchestrate your team meetings. Howev Key Elements for a Successful Team Agenda. Daily stand-up meeting, weekly staff meeting – or no meeting? That doesn’t mean they can’t have strong relationships with one another, though. The author uses “staff meetings” and “all hands meetings”. Major milestones merit special acknowledgement or even a team lunch. At the start of each meeting, pick a word of the day such as “cucumber.” See who can slip the word... 3) Home office scavenger hunt. Being comfortable showing some vulnerability and need for help is a powerful way to encourage greater participation. Based on data we collected from 297 remote managers and employees, our CEO, Claire Lew, wrote 11 chapters of best practices on how to manage a remote team. Hi, I’m Tom Catalini and I’m here to help you become Happier and More Successful at work…. Adjust your team meeting agenda strategically. Make communicating the vision of the focus. If the goals of the meeting are best met by free form discussion, then lead a free form discussion. But meetings don’t need to be dull. 3. Maybe it’s something personal, or a piece of work they’re proud of, a learning they’ve had, or a new podcast they’re digging. A 2014 McKinsey Quarterly reportcited a study where “when people understand and are excited about the direction their company is taking, the company’s earnings margin is twice as likely to be above the median.” In short, as a leader, if you want your team to produce exceptional outcomes, you have to find ways fo… And that is SO important. This creates a problem because every team needs to adapt to changes and new challenges. 12. To make decisions. That is, where the team is headed and the outcomes your team is trying to create. What’s the best way to run an effective all-hands meeting? Meetings are designed to deliver specific information. These unusual updates be a helpful way to review crucial lessons or provoke insightful discussion. Every week or every day, it asks a period check-in for your team to share progress – so you have an automated system for tactical day-to-day, week-to-week alignment that helps increase team knowledge and break down silos. Problem solving or learning session (35 min.) They are a shared foundation for what we should be focusing on next. How do you create this alignment? Use team meetings to develop plans and make decisions. Priority Matrix for Office 365 helps you manage emails, share team priorities, and … Positive statements. Build Relationships. How to do team building virtually. 3 Quick Tips to Help You Survive and Thrive in Office Politics, What To Do When You’re Stuck In a Job With No Progression. Priority Matrix uses 4-quadrants to help you focus on top priorities and projects. To do that properly, preparation is key. Primary Goals for Team Building Meetings The overarching goals for team building meetings is to improve the way the team members work together. This can be done by fostering a collaborative environment, connecting team members who may not see each other that often, and aligning everyone’s efforts towards the same goal. Here’s a list of 17 fun team building ideas and engaging activities you can use to bring your virtual team closer: 1. After establishing a pattern that signals importance and resolves logistical issues, it is important to make great use of the time within each of the meetings. Heads Up. Trade-offs come with every meeting scheduled, and as a small company, we didn’t see a regular team meeting as a high-leverage use of time. It will keep your team focused on the big picture. team building activities via Zoom; fun ideas for Zoom meetings with coworkers; group activities over Zoom; And other ideas too So, here is the list! Discuss implications for the team. Identify opportunities for … teambuilding.com, tiny campfire and Tea vs Coffee are run by the same folks as Museum Hack. “Talent wins games but teamwork wins championships.” –Michael Jordan. As the challenges facing the team shift and as the dynamics of the environment change, reshape the content within the meeting accordingly. Everybody knows this, including you, so let go of old management stereotypes and embrace the value of team input. ... feel better by reminding yourself that all the ideas are bad. We design and facilitate team building workshops to help teams collaborate effectively, and we’re always looking for new insights and inspiration to find new tools and techniques for our clients. “What should I put on our team meeting agenda?” I asked myself this question recently because — for the first time in our small team’s history — we’re starting to hold monthly team meetings! Good preparation will lead to a good meeting. If a workshop exercise is most appropriate, run the workshop exercise. Starting every team meeting agenda with metrics reinforces how everyone’s individual or team KPIs ladder up to what your overall company objective is. Select the top three opportunities. From fact of the day, to online fortune telling, to un-birthdays, here is a list of fun ideas for Zoom meetings with coworkers. I myself like to use the nomenclature of the Radical Candor book. Business update (15 min.) To create meaningful gains from challenges with your remote team, you … When there is a reason and people are invited for their voice it changes everything. You’re all busy people and might not always have the opportunity to connect as humans regularly. You can also incorporate more folks or guest speakers into the agenda, as suggested by Watercooler members. First, while we are aiming to avoid falling into a rut, we must recognize that there is tremendous power in routine when applied strategically. Show that everyone on the team can contribute – and that everyone on the team is expected to contribute. Whether you’re meeting virtually or at the office, doing activities together can energize your team and brighten their day.. Finding the right exercise can be challenging, since not every team is comfortable with certain types of activities. Regular meetings also eliminate wasted time and energy in managing the logistics of ad hoc meetings. 1) Freeze! You can’t expect team members to go off and work miracles on their own and in isolation. The work your team meeting would be helpful for us all to learn ( e.g there is a way... The more strategic meetings with your remote team, we are giving away our Guide to remote! Set for the meeting safe haven ” of sorts for discussing these more sensitive aspects of work.. Ask a new employee in a messy, chaotic, political place we call the office latest on. 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